Participating organisation eligibility and responsibilities:
-
- Applying for this Portable Shade Project (the “Project”) is deemed acceptance of these Terms and Conditions.
- All parts of the application form are to be completed and accurate at the time of completing. Any application form that is late or incomplete will not be considered.
- Cancer Council Queensland (CCQ) reserves the right to disqualify any application at any time at its absolute discretion. CCQ reserves the right to invalidate any entry which it considers to be in breach of these Terms and Conditions.
- CCQ accepts no responsibility for late, lost or misdirected mail or electronic communication.
- The closing date for applications is 30 September 2023 at 11.59pm AEST. Successful applicants will be notified by email using the contact details on the organisation’s application form.
- Should the organisation’s contact details change during the application period it is the organisation’s responsibility to notify CCQ. A request to access or modify any information provided in an application should be directed to sunsmartapplications@cancerqld.org.au.
- Should the application be successful, the organisation agrees to participate in and co-operate as required with all reasonable CCQ promotional and media requests relating to the Project, including but not limited to, being interviewed and photographed and/or filmed. The organisation agrees to CCQ from time to time using its name, image and/or performance in this Project for any purpose (including publicity, merchandising, editorial, education and fundraising) in any country and by any form of media without qualification (e.g. newspapers, magazines, other print publications, radio and television broadcasts, websites, podcasts, and vodcasts) in perpetuity.
- If the application is successful, the organisation agrees that it will acknowledge CCQ’s support in any promotion of this Project that is conducted and that such promotion will be in accordance with any brand guidelines and/or promotion requirements that are advised by CCQ.
- The organisation confirms:
– it is a not-for-profit organisation (proof from the Australian Charities and Not-for-profits Commission or equivalent will be required);
– it provides services to children aged 0-18 years in Queensland;
– it has a current sun protection policy that has been written by the organisation and reflects the organisation’s actions. The policy has been uploaded with the application;
– The organisation will be required to participate in the post-Project survey to measure the impact the Project has had on improving sun safety activities in their organisation. - To the fullest extent permitted by law, the organisation releases and indemnifies CCQ, its directors, employees and agents from and against any and all claims arising in relation to any injury (including death), property damage, consequential loss and any other loss, that is suffered by them or any person claiming through them as a direct or indirect result of their participation in the Project, regardless of whether such loss arises under statute or in tort including the negligence of CCQ or otherwise.
- CCQ’s decision is final and it will not enter into correspondence regarding unsuccessful applications.
Considerations for successful organisations
The organisation understands and accepts:
- The organisation can apply for up to five 3x3m portable Marquees.
- The organisation understands that successful applicants will be provided with a Marquee by CCQ through CCQ’s preferred supplier, IBS Integrated Branding Solutions Pty Ltd (“IBS”).
- The organisation accepts that choice of colour of the Marquee is not permitted, and the CCQ logo will be included on every Marquee. The organisation understands that it is not to reproduce the CCQ logo from the Marquee, and any intellectual property displayed on the Marquee does not pass to the organisation.
- CCQ will pay 100 percent of the total cost of the Marquee, including delivery.
- IBS will deliver all Marquees to the organisation’s address. If the organisation is an island-based organisation it understands that IBS will deliver to the port of choice (as agreed with IBS), and it is the organisation’s responsibility to collect it from there.
- CCQ will not pay for additional branding or extra screen printing. This can be arranged between the organisation and IBS at the organisation’s own cost.
- CCQ accepts no responsibility for any incorrect information provided by you which results in a Marquee being unable to be delivered to your organisation.
- The organisation understands that delivery of the Marquee will be made between the 1 December 2023 and the 31 January 2024. The organisation will be responsible for ensuring it is able to accept delivery of the Marquee during this time frame.
- The organisation is to notify CCQ within 48 hours that the Marquee has been successfully delivered. Organisations can email sunsmartapplications@cancerqld.org.au to confirm delivery.
- The Marquee and any items provided with the Marquee become the property of the organisation upon delivery. All risk will pass to the organisation, and it is the organisation’s responsibility to arrange any insurance of the Marquee.
- The organisation is required to inspect the Marquee within 48 hours of delivery and advise IBS of any workmanship defects.
- The Marquee comes with a 6-year structural warranty and 1-year fabric warranty. The organisation is responsible for ongoing maintenance of the Marquee, and it will contact IBS with any defect or warranty claims.
- The organisation accepts that the Marquee is for temporary use only, and is not meant to be set up as a permanent shade structure.
- Instructions for safe use will be provided with the Marquee and should be followed by the organisation.
Cancer Council Queensland’s Privacy Collection Statement
Your personal information is being, or has been, collected by Cancer Council Queensland (ACN 009 784 356) (“Cancer Council”, “we”, “us” or “our”). Your personal information will be shared with IBS Integrated Branding Solutions Pty Ltd if your application for the Project is successful. To understand how Cancer Council Queensland handles your personal information, please read our full Privacy Collection Statement available here: https://cancerqld.org.au/about-us/our-privacy-policy/read-our-privacy-position-statement/